Business & Finance Administrator

JOB DESCRIPTION: Business & Finance Administrator

Apiary Digital is a location-independent collective of experienced digital marketing consultants.

We’re an ideal fit for a professional seeking a career-driven, lifestyle-friendly opportunity—for someone who enjoys wearing multiple hats, including business administration, finance, executive assistant duties, and office management tasks.

If you’re interested in learning more, please send your resume to talent@apiarydigital.com.

Primary functions

  • Ensuring Apiary’s finance, HR, compliance, insurance, and business administration i’s are dotted and t’s are crossed
  • Delivering financial reporting and contributing to financial modeling and forecasting
  • Managing client and team invoicing and communications on AR/AP
  • Implementing tools and procedures to automate finance-related processes
  • Serving as Executive Assistant to the CEO
  • Fulfilling office management needs including booking travel, ordering supplies, planning company events, and running company errands

KPIs

  • Ownership over accurate and on-time execution of Apiary’s back-office functions
  • Actionable financial reporting
  • Time-savings for the CEO

OVERVIEW

  • Mostly a remote job: Strongly prefer at least 1 day per week in-person with the CEO in Port Townsend, WA
  • This is a full-time position
  • Looking for a candidate committed to this role for at least 2-3 years
  • Flexible working hours, with expectations of responsiveness during select business hours, to be negotiated up-front
  • Reports to the CEO
  • May occasionally require business travel to Seattle or San Francisco

QUALIFICATIONS

Required:

  • Strong personal values that align with our career-driven, lifestyle-friendly vision
  • At least 2-5 years of finance, accounting, or bookkeeping experience
  • At least 2-5 years of business administration experience
  • Wizard with Microsoft Excel
  • Project management or event management experience
  • High degree of comfort with cloud-based software and tools for remote team collaboration
  • Comfortable with video conferencing
    1+ years of experience working in Quickbooks Online
  • Highly self-directed and willing to work in a fast-paced startup environment where things change and grow quickly
  • Comfortable engaging as an integral part of a small, lean team in which everyone is expected to perform a wide array of tasks
  • Strong written communication skills
  • Software experience (or demonstrated ability to quickly learn to use similar types of software):
  • Excel (prior advanced skills required)
  • Google Suite (Google Drive, Docs, Sheets, Slides, Meet)
  • Quickbooks Online (some prior experience is a must)
  • TeamWork
  • Salesforce
  • Slack
  • WordPress

Preferred experience

  • 1+ years of experience in a personal assistant or executive assistant role
  • Experience working in a client-facing role or client-focused organization
  • Event planning experience
  • Experience and understanding of the digital marketing landscape
  • Experience with independent consulting
  • Experience building, maintaining, and improving SOPs (Standard Operating Procedures)
  • Business administration in a multi-state or international organization
  • Experience working on a remote team, or with team members in different offices
  • HR experience